Privacy Policy

1. Introduction

Hyperion Strategies LLC ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services. By accessing or using our website, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide to us when you:

• Fill out our contact form or request information about our services
• Subscribe to our newsletter or marketing communications
• Participate in surveys, promotions, or feedback requests
• Apply for employment opportunities
• Engage with us through social media or other platforms

This information may include your name, email address, phone number, company name, job title, industry, project requirements, and any other information you choose to provide.

2.2 Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address and geographic location
• Browser type and version
• Operating system and device information
• Pages visited and time spent on our website
• Referring website and search terms used
• Date and time of visits

3. How We Use Your Information

We use the collected information for various purposes, including:

• Responding to your inquiries and providing customer service
• Delivering our IT consulting and AI solution services
• Sending you information about our services, updates, and relevant industry insights
• Improving our website functionality and user experience
• Analyzing website traffic and user behavior to optimize our services
• Preventing fraud and ensuring website security
• Complying with legal obligations and regulatory requirements
• Processing employment applications and recruitment activities
• Conducting market research and business development activities

4. Legal Basis for Processing (GDPR Compliance)

If you are located in the European Economic Area (EEA), our legal basis for processing your personal information includes:

• Consent: When you provide explicit consent for specific processing activities
• Contract: When processing is necessary to perform a contract with you
• Legitimate Interest: When we have a legitimate business interest that doesn't override your privacy rights
• Legal Obligation: When processing is required to comply with applicable laws

5. Information Sharing and Disclosure

We do not sell, trade, rent, or otherwise transfer your personal information to third parties for their marketing purposes. We may share your information in the following limited circumstances:

5.1 Service Providers

We may share information with trusted third-party service providers who assist us in:

• Website hosting and maintenance
• Email marketing and communication services
• Analytics and performance monitoring
• Payment processing and billing
• Customer relationship management

5.2 Legal Requirements

We may disclose your information when required by law, court order, or government request, or to:

• Comply with legal processes and law enforcement requests
• Protect our rights, property, or safety
• Protect the rights, property, or safety of others
• Investigate fraud or security issues

5.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. We will provide notice before your personal information is transferred and subject to a different privacy policy.

6. Data Security and Protection

We implement comprehensive security measures to protect your personal information:

• Encryption: We use SSL/TLS encryption for data transmission
• Access Controls: Limited access to personal information on a need-to-know basis
• Regular Updates: We maintain up-to-date security software and systems
• Employee Training: Our team is trained on privacy and security best practices
• Data Backup: Regular backups with secure storage protocols
• Incident Response: Procedures in place for potential security breaches

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee absolute security.

7. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

• Right to Access: Request a copy of the personal information we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete information
• Right to Erasure: Request deletion of your personal information under certain circumstances
• Right to Restrict Processing: Request limitation of how we process your information
• Right to Data Portability: Request transfer of your data to another service provider
• Right to Object: Object to processing based on legitimate interests or direct marketing
• Right to Withdraw Consent: Withdraw previously given consent at any time

To exercise these rights, please use our contact form or reach out through the contact information provided below. We will respond to your request within 30 days.

8. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience:

8.1 Types of Cookies We Use

• Essential Cookies: Necessary for website functionality and security
• Analytics Cookies: Help us understand how visitors use our website
• Functional Cookies: Remember your preferences and settings
• Marketing Cookies: Used to deliver relevant advertisements (with your consent)

8.2 Managing Cookies

You can control and manage cookies through your browser settings. However, disabling certain cookies may affect the functionality of our website. Most browsers allow you to:

• View and delete cookies
• Block cookies from specific websites
• Block third-party cookies
• Clear all cookies when you close your browser

9. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specific retention periods include:

• Contact Inquiries: 3 years from last contact
• Client Information: 7 years after project completion for business records
• Marketing Communications: Until you unsubscribe or request deletion
• Website Analytics: 26 months (Google Analytics default)
• Legal Compliance: As required by applicable laws and regulations

10. International Data Transfers

As a Florida-based company, your information is primarily processed in the United States. If you are located outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your jurisdiction.

For EEA residents, we ensure adequate protection through appropriate safeguards such as Standard Contractual Clauses or other legally recognized mechanisms.

11. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information promptly.

12. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect and how it's used
• Right to request deletion of personal information
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your privacy rights

To exercise these rights, please use our contact form. We will verify your identity before processing your request.

13. Contact Information and Data Protection Officer

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

• Post the updated Privacy Policy on our website
• Update the "Last updated" date at the top of this policy
• Notify you via email or website notice for significant changes
• Obtain your consent for material changes that affect how we use your information

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

15. Effective Date

This Privacy Policy is effective as of January 1, 2025, and applies to all information collected by Hyperion Strategies LLC on or after this date.